The Bryce Institute - Special Conditions of Hire - August 2021
Special Conditions of Hire to comply with the Premises Licence issued under the Licensing Act 2003
Premises Licence:
The Hirer hereby acknowledges receipt of a copy of the conditions of the Premises Licence for the premises.
Supervision:
The Hirer, not being a person under 18 years of age, hereby accepts responsibility for being in charge of and on the premises at all times when the public are present and for ensuring that all conditions of the Premises Licence relating to the management and supervision of the premises are met.
Assistance:
There shall, in addition to the Hirer, be a minimum of competent attendants on duty on the premises to assist people entering and leaving, none of who shall be less than 18 years of age.
All persons on duty shall have been instructed as to their essential responsibilities in the event of fire or other emergencies, including attention to disabled persons, the location and use of the fire fighting equipment available, how to call the fire brigade and evacuation procedure.
The number of attendants on duty must be specified in the licence (and not less than):
* 2 adult attendants for up to 100 persons;
* 3 adult attendants for 100 – 249 persons;
* 4 adult attendants for 250 – 499 persons.
* Additional attendants are required if the audience is mostly under 16, or if there are many disabled people present.
Capacity:
The number of people on the premises shall not exceed for dancing, or seated (the number permitted under the entertainment or premises licence granted in respect of the premises, herein called “The Licence”.
Means of Escape:
All means of exit from the premises must be kept free from obstruction and immediately available for instant free public exit.
Hours of Opening:
The premises shall not be used for public entertainment except between the hours of 09:00 to 01:00 (the following morning) Monday – Friday, 09:00 – 23:45 Saturday and 12:00 noon – 19:00 Sunday, unless special permission has been issued by South Lakeland District Council and by the Management Committee.
Dangerous Performances:
Performances involving danger to the public shall not be given.
Stage Lighting:
Use of the lighting and sound equipment is at the discretion of and by express permission of Burneside Amateur Theatrical Society.
Hire Charges:
(i) All hire charges are correct as at 1st July 2018 and are subject to amendment by order of The Bryce Institute;
(ii) Charges are for each session up to and including the time stated. Time over the period will be charged at the full hourly rate;
(iii) Reasonable setting up time is allowed for each session. This will usually be 15 minutes at the beginning and end of each session. However for larger events, this may be flexed at the discretion of the Secretary;
(iv) Private hires will be invoiced and payment is due to the Treasurer prior to the function;
(v) A security deposit may be required and payable in advance. This covers any damage to property, buildings and compensation for leaving premises in an unacceptable condition. In the event of any damage, the Committee reserves the right to reclaim the full costs of any repairs, replacement or compensation necessary; and
(vi) All rooms that are to be used must be booked in the Diary – for example, if the Main Hall and Cropper Room are going to be used, both rooms must appear in the diary.
Bar Service:
A bar service can be provided by The Bryce Management Committee. This is dependent on the availability of the Licencee.
Data Protection:
By completion of this Hire Agreement, the Management Committee of the Bryce Institute (The Bryce) wishes to confirm that it is holding your email address, your postal address and telephone number (s) on our database under the "legitimate interest" basis of these regulations.
Your data is stored on password protected computers and the details are only used to keep you up-to-date with Bryce related matters (which will include emails relating to bookings), including news and event information. This data is NOT shared with any third parties.
It is your right to opt out of these emails and be removed from the Bryce database at any time by request to brycebookings@btinternet.com.
Premises Licence:
The Hirer hereby acknowledges receipt of a copy of the conditions of the Premises Licence for the premises.
Supervision:
The Hirer, not being a person under 18 years of age, hereby accepts responsibility for being in charge of and on the premises at all times when the public are present and for ensuring that all conditions of the Premises Licence relating to the management and supervision of the premises are met.
Assistance:
There shall, in addition to the Hirer, be a minimum of competent attendants on duty on the premises to assist people entering and leaving, none of who shall be less than 18 years of age.
All persons on duty shall have been instructed as to their essential responsibilities in the event of fire or other emergencies, including attention to disabled persons, the location and use of the fire fighting equipment available, how to call the fire brigade and evacuation procedure.
The number of attendants on duty must be specified in the licence (and not less than):
* 2 adult attendants for up to 100 persons;
* 3 adult attendants for 100 – 249 persons;
* 4 adult attendants for 250 – 499 persons.
* Additional attendants are required if the audience is mostly under 16, or if there are many disabled people present.
Capacity:
The number of people on the premises shall not exceed for dancing, or seated (the number permitted under the entertainment or premises licence granted in respect of the premises, herein called “The Licence”.
Means of Escape:
All means of exit from the premises must be kept free from obstruction and immediately available for instant free public exit.
Hours of Opening:
The premises shall not be used for public entertainment except between the hours of 09:00 to 01:00 (the following morning) Monday – Friday, 09:00 – 23:45 Saturday and 12:00 noon – 19:00 Sunday, unless special permission has been issued by South Lakeland District Council and by the Management Committee.
Dangerous Performances:
Performances involving danger to the public shall not be given.
Stage Lighting:
Use of the lighting and sound equipment is at the discretion of and by express permission of Burneside Amateur Theatrical Society.
Hire Charges:
(i) All hire charges are correct as at 1st July 2018 and are subject to amendment by order of The Bryce Institute;
(ii) Charges are for each session up to and including the time stated. Time over the period will be charged at the full hourly rate;
(iii) Reasonable setting up time is allowed for each session. This will usually be 15 minutes at the beginning and end of each session. However for larger events, this may be flexed at the discretion of the Secretary;
(iv) Private hires will be invoiced and payment is due to the Treasurer prior to the function;
(v) A security deposit may be required and payable in advance. This covers any damage to property, buildings and compensation for leaving premises in an unacceptable condition. In the event of any damage, the Committee reserves the right to reclaim the full costs of any repairs, replacement or compensation necessary; and
(vi) All rooms that are to be used must be booked in the Diary – for example, if the Main Hall and Cropper Room are going to be used, both rooms must appear in the diary.
Bar Service:
A bar service can be provided by The Bryce Management Committee. This is dependent on the availability of the Licencee.
Data Protection:
By completion of this Hire Agreement, the Management Committee of the Bryce Institute (The Bryce) wishes to confirm that it is holding your email address, your postal address and telephone number (s) on our database under the "legitimate interest" basis of these regulations.
Your data is stored on password protected computers and the details are only used to keep you up-to-date with Bryce related matters (which will include emails relating to bookings), including news and event information. This data is NOT shared with any third parties.
It is your right to opt out of these emails and be removed from the Bryce database at any time by request to brycebookings@btinternet.com.